Polynesian Gardens Condominiums

Like shareholders in a corporation, we are an Association or group of property owners of 1, 1 1/2 and 2 bedroom units (475), who manage the affairs of five individual condominium buildings all under one roof. Each building is governed by their own legal set of rules commonly referred to as “Docs.”

 

Our Association’s financial, political and legal conditions are vital to insure the best possible return on each owner’s investment and the quality of their day-to-day life. The Association maintains the common grounds and keeps civility in the complex by way of a Board of Directors elected annually.

 

While making every effort not to intrude on the privacy of Association members, the Directors (ideally two Directors per building), determine and enforce the rules and regulations, and collect Association dues known as "maintenance payments." Poorly managed associations can drag down property values and make condominium living difficult for their residents.

 

Board of Directors:

 

President ─ Chris Richardson

Vice President ─ Deborah Swan

Secretary/Treasurer ─ Shelia Saver

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Directors for Building 1 ─ Chris Richardson

Directors for Building 2 ─ Christina Chen & Serginio Petit

Directors for Building 3 ─ Shelia Saver & Toomer Tarazi

Directors for Building 4 ─ Carlos Londono

Directors for Building 5 ─ Deborah Swan & Roy Sassano

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Maintenance after-hours contact: (954) 918-0037 Colin Tinglin

 

Office, Security and Maintenance:

 

Property Manager ─ Hector Lopez

Office Manager ─ Teresa Gouveia

Office Email ─ polynesiangardens@gmail.com

Office: (954) 791-0505

 

Security Supervisor ─ Barbara Royes

Staff: Ricky Goodman, Nick Wasko, Raeshina Wimberly  

Security: (954) 918-9394

 

Maintenance Supervisor ─ Kenny Gibson

Staff: Eloy Durand, Colin Tinglin, Fabio De Souza, Pedro Mamal-Fernandez, Andrea Randall, Eduardo Blanc.

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The Association’s main purpose is to regulate and maintain the common elements of the property. The bylaws authorize the Association’s Board of Directors to regulate and administer the affairs of the property, especially in regard to maintenance and repair. The Association has the authority to assess and collect sufficient monies to maintain the common areas and to ensure the financial stability of the condominium property.

 

Most condominium owners do not serve in a director’s or officer’s capacity simply because there are far more unit owners than there are director and officer positions. However, every condo owner has a vote and therefore a voice in the running of the property.

 

The Common Elements

 

Areas of the property that are to be used by all residents are called "common elements." These include, but are not limited to, laundry rooms, halls, walkways, lawns and our amenities. Each unit owner has an undivided ownership interest in the common elements.

 

Amenities

 

Our amenities include a clubhouse with an auditorium, the swimming pool, exercise and game rooms, bingo, tennis courts, tiki-style barbecue area with 6 butane gas grills. 

 

Frequently Asked Questions

 

What are Reserves?

 

As time passes, the necessity arises for repair and/or replacement of items such as the roof, balconies, heating/air conditioning systems, etc. Should the Association wait until these issues actually arise, a large amount of money would have to be collected in a short amount of time from the condo owners, in the form of a “special assessment.”

 

It is the option of the Association members to save a bit of money every month from each condo owner’s assessment fee and put it toward the reserves where it can grow and earn interest until such time when it is needed. Currently however, the Association members have voted to collect funds for the reserves. Pursuant to Florida Law, a vote is taken every year and this is therefore subject to change.

 

What are Condo By-Laws?

 

Bylaws are the rules that govern the internal management of our community. They were written by the organization’s founders or directors and cover, at minimum, topics such as how directors are elected, how meetings of directors are conducted, and what officers the organization will have and what their duties will be.

 

Bylaws and the Articles of Incorporation are the primary official documents for a corporation, whether a business or a nonprofit organization. The particular requirements for bylaws are set by the state of Florida. In accordance with the by-laws, the Board of Directors, from time-to-time, may change, amend and add bylaws, rules and regulations.

 

How do I file a request?

 

To make an inquiry or a complaint, request a form from the office and submit your request, inquiry or complaint to Teresa, our Office Manager.

 

Is the Association required to maintain financial records?

 

Accounting records for the Association and separate accounting records for each condominium which the Association operates are maintained for a period of not less than 7 years. Any person who knowingly or intentionally defaces or destroys accounting records required to be maintained, or who knowingly or intentionally fails to create or maintain required accounting records pursuant to Florida Law, is personally subject to a civil penalty.

 

Do I have the right to inspect and make copies of Association records/documents?

 

Yes. Under Florida Statue 718.111, the official records of the Association are open to inspection by any Association member or the authorized representative of such member at all reasonable times. The right to inspect the records includes the right to make or obtain copies at the reasonable expense of the requesting Association member. The Association may adopt reasonable rules regarding the frequency, time, location, notice, and manner of record inspections and copying.

 

The failure of an Association to provide the records within 10 working days after receipt of a written request shall create a rebuttable presumption that the Association willfully failed to comply with this regulation. A unit owner who is denied access to official records is entitled to the actual damages or minimum damages for the Association’s willful failure to comply. The minimum damages are $50 per calendar day up to 10 days, the calculation to begin on the 11th working day after receipt of the written request.

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Properties for sale and reasonable rentals are currently available (954) 791-0505